IT Security Guidelines

Here are important things to keep in mind when working with sensitive data:

Use a Password Manager to securely store access information for ALL your online accounts
- Make sure to have a backup of your Password Manager information somewhere that is separate from the main information in case it ever gets corrupt
- Store the main database in OneDrive if applicable for the ability to access anywhere
- Use it to store any related information to an account or other non-account information
Sensitive information must be protected when accessing remotely and within the office
- Lock your workstation anytime you leave your office, especially if working with confidential or sensitive information: hold down Windows key and press “L”
Set up Windows Hello PIN to easily unlock your workstation
Use 2-factor or multi-factor authentication whenever it is offered on an account
If you think an account has been compromised or is part of a breach, change the password!
Use VPN whenever on public networks – those outside of Moore Engineering offices
- Our Outlook e-mail does not require VPN but most of our systems do
NEVER click unsolicited e-mail links or attachments!
Keep your passwords secure and NEVER:
- Reuse them with more than one account
- Write them down
- Share them with anyone, including IT!
Never share your STRATEGY for creating passwords with anyone
Never use public computers to access any work or personal accounts
- These may be infected with viruses and could capture all your keystrokes
- Use only trusted computers and mobile devices
Always close, delete or disable accounts that are no longer being used
If you lose any device (phone, tablet, laptop) with company data on it, Contact IT Immediately!
If something looks or sounds too good to be true, it probably is!
If you receive an e-mail that you aren’t expecting or the content isn’t relative to the sending party, it most likely is a spoofed e-mail. Contact IT if you receive one of these